Club Care FAQ
My church can’t afford GEMS materials. Is there support available?
We understand that not all churches or Christian organizations will always be able to afford GEMS curriculum. In response, GEMS offers the Adopt-a-Club program. This program allows clubs experiencing a time of financial blessing to assist those in a time of need. Magazine subscriptions and other curriculum are provided through this program.
If you are interested in adopting a club, contact the Global Office at (616) 241-5616 ext. 2 for more information.
What songs do you use for Club/GEMS Sunday?
Please visit our GEMS Sunday page on the website here for great ideas!
What do you do for GEMS Sunday?
How do you recruit counselors? Thank counselors?
Visit GEMS ReFresh for help on recruiting counselors, including Cindy Bultema’s session Help! We Need More Volunteers! You can be creative when it comes to thanking your counselors! Check out the Annual Theme Resource Book for ideas or Club Coordinators. Visit our Club Coordinator Facebook Group, where CC’s regularly share their creative ideas.
What do you do for your Christmas party?
Check out the Annual Theme Resource Book for great ideas for a GEMS Christmas party.
What do you do for season kickoff/closing?
Check out the Annual Theme Resource Book! Lesson One includes many great ideas for kickoff night. In the Monthly Fun Nights in the Theme Resource Book for a great closing night program.
What do you do for year end/parent fun night?
Check out the great end of year fun nights included in the Annual Theme Resource Book. The evening includes a devotional, and ideas for each age group to show what they’ve learned throughout the year.
How do I sign up my parents for SHINING Beyond the Pages?
You may direct parents to sign up for SHINING Beyond the Pages (the parent email that is sent with each issue of SHINE brightly Magazine) here.
Where did the theme banner go?
A volunteer previously made GEMS banners for clubs who requested it each year. After years of service, she has retired from making banners. Clubs are free to make their own banner this year. Or checkout our Annual Theme materials for a Theme Poster.
How do you display your badges?
There are many options to display your badges! Within the GEMS Store, we sell scrapbooks, blue scarves, and white scarves. Some clubs choose to display badges on tote bags or find their own creative way to display badges.
I don’t have a DVD drive on my computer, how do I access the theme resources?
If you do not have a DVD drive on your computer, we can share the theme resources with you digitally. The link to the resources online is included in your Theme Resource DVD sleeve. If you have lost that link, please call us at 616.241.5616 ext. 2 or email firstname.lastname@example.org.
Where do I find the Parent Letter, Monthly Activities, Pictures of the crafts, etc.?
The parent letter is included in the Theme Resource DVD. Monthly activities are included in the Resource Book, including monthly service projects and monthly fun nights. Pictures of the crafts are available on the GEMS Pinterest board.
Where do I find the Theme Song and Lyrics?
The Theme Song is on the Theme Song CD available here. We also have a lyric video available within GEMS ReFresh under Annual Theme. If you purchased the Annual Theme Starter Kit, a link for the lyric video was included in your kit.
Where do I find Object Lesson/Devotional and Bible Lessons?
The Object Lesson/Devotionals are found in the Annual Theme Resource Book under Introduction (Large Group) for each week’s lesson. The girl’s Bible lessons for the Annual Theme are contained within each issue of Sparkle and SHINE brightly Magazines and are called Life Lessons. The Counselor Helps for the Bible lessons are found in the Annual Theme Resource Book under Bible Study (Small Group) for each week’s lesson (every other week for Awareness Level).
Where is the new logo? The Annual Theme logo?
How or what do you use to promote your club in your community? To parents?
Where do I find the offering form?
What is the dues rate? Where is a dues form?
Where do I update my counselor list?
We send a form to Club Coordinators each August that you may complete and return by the end of September. If you have lost your form or need to make additional changes to your subscriptions, please call us at 616.241.5616 ext. 2 or email email@example.com.
How do I get my password to update my counselor list?
We send each Club Coordinator their username and password on the counselor list that we send each August. If you do not have that list, please call us at 616.241.5616 ext. 2 or email firstname.lastname@example.org.
How do I update my bulk magazine subscriptions?
We send a form to Club Coordinators each August that you may complete and return by the end of September. If you have lost your form or need to make additional changes to your subscriptions please call us at 616.241.5616 ext. 2 or email email@example.com.
How do we handle insurance/liability and security?
Your church or Christian organization is responsible for providing insurance protection for your club as well as providing proper background checks for your leaders. You may order our booklet Protecting the Children…Protecting our Volunteers for safety guidelines and instruction.
How much does it cost?
GEMS Girls’ Clubs does not currently have a startup fee for a club. As part of the Ministry Agreement each club signs when starting, clubs agree to pay Annual Dues by November 15 of each year. The dues are a per-girl fee determined by the GEMS Executive Board. Dues are sent to the GEMS Global Office and the funds are applied for ministry operations and outreach efforts. As part of the ministry agreement, clubs also agree to send an Annual Offering to the GEMS Global Office, often collected during GEMS Sunday. The offerings are an important area of support for the GEMS Ministry. Each club can select their own offering schedule. The offering is required by December 31 of each year (waived for the calendar year your club begins).
Clubs also have the opportunity to become Global Partners and receive Global Boxes. Global Partners make a donation to the GEMS ministry specifically to support global outreach in starting new clubs. In return, clubs receive a box of resources to help girls and counselors gain a global perspective and learn how God is working in GEMS across the globe and receive quarterly updates on the ministry’s global activities. Learn more at gemsgc.org/gems-global. Clubs may also choose to Adopt a Club and make a donation to help support clubs with financial constraints. Adopt a Club donations help support annual dues and curriculum needs for clubs who request assistance.
Does my club need to meet in my church?
Clubs must have a sponsoring church or Christian organization. The meeting location may be worked out with your church or organization. Most clubs meet in the church or organization’s meeting areas.
How many girls do I need to have to start a club?
GEMS Clubs come in many sizes! You may start with as few as two to three girls or you may have a couple hundred! You’ll want to have one Counselor (small group leader) for every 6-8 girls.
How much is the annual dues?
The annual dues is $3.00 per girl. Each year it is due by November 15th.
How old are girls in GEMS Girls’ Clubs?
GEMS Clubs are developed for girls in first through eighth grades. A leadership-training curriculum for high school-aged girls is also available. While materials are produced for each of these levels, you are free to determine the specific age-range your club will offer.
Where do clubs meet?
Most clubs meet in the sponsoring church or Christian organization and utilize classroom space as well as larger meeting spaces. Some clubs also use community centers and shared spaces through home school associations.
How long do meetings last?
Most clubs meet for two hours every week or every other week from September through April or May.
What does a typical meeting look like?
You can format your club meetings to best suit the needs of your counselors and girls. But each club meeting includes: Welcome (a personal greeting or activity at the door for each girl), Worship (a time of singing and an object lesson/devotional in a large group setting), Word (small group time for the Bible Lesson), and Wonder (small or large group time for crafts, snacks, and/or badge work).
A sample schedule could be:
- 6:15-6:30 Welcome
- 6:30 Worship
- Object lesson or devotional thought
- Praise and worship
- 6:55 Word
- Bible studies in small groups
- 7:35 Wonder
- Activity time in small groups
- Badge work, games, service projects, or crafts-with-a-purpose
- 8:15 Snack (large group or small), closing prayer, cleanup
- 8:30 Dismissal
Who are the leaders?
Club Coordinators are responsible for organizing the club. Counselors lead small groups of girls and may help with other areas of club including crafts, devotionals, or worship. GEMS leaders are women of faith who desire to live radically faithful lives for Christ—acting justly, loving mercy, and walking humbly with Him. They are women who understand the call outlined in Titus 2 and desire to build relationships with girls in order to mentor them and show them what it means to live God-honoring lives.
What materials do I need to have a GEMS Club?
Each program level ( Grades 1-3 Awareness Level, Grades 4-6 Discovery Level, and for Grades 7-8 Advanced Level) has multiple age-appropriate curriculum choices. Once you determine the age-range your specific club will offer, you can investigate the options that would work best for you.
You will also want to utilize our Annual Theme materials. Each year GEMS selects a passage of Scripture and develops a theme around that Scripture to make the passage come alive for the girls. Bible studies, service projects, crafts, games, and other fun activities help teach the truth of God’s Word found in the theme and are woven into each club meeting.
How do parents feel about GEMS Girls’ Clubs?
Parents love GEMS! They appreciate that their daughters have a safe, nurturing environment in which to learn, grow, and discuss the tough issues they face every day. They see the benefits of the relationships their daughters form with their Savior and with the women and girls at club. Parents also love the big group and family events offered through GEMS and the opportunities they provide to have important faith-related conversations with their kids.
Is there a program for boys?
What is the church’s or Christian organization’s role in GEMS Girls’ Clubs?
- Uphold and seek to accomplish the mission of this ministry—to help bring girls into a living, dynamic relationship with Jesus Christ.
- Embrace and hold as truth our Statement of Faith.
- Provide for regular and consistent Bible study in club by utilizing the materials produced by GEMS Girls’ Clubs.
- Provide Christ-inspired and Christ-directed leadership to the girls in club through the prayerful selection, supervision, and support of mentors (counselors).
- Ensure that the club meets regularly throughout a designated season.
- Support the GEMS ministry through regular and consistent prayer.
- Support GEMS financially by ensuring that annual club dues ($3.00 per girl) are sent to the GEMS Gobal Office.
- Support the ministry of GEMS financially by collecting and forwarding to the GEMS Global Office one annual offering.
What does GEMS Girls’ Clubs provide member churches or Christian organizations?
- Provide Christ-inspired and Christ-directed leadership to the overall ministry.
- Develop effective, inspiring program materials for girls and their mentors (counselors) that are biblically-based and culturally-relevant.
- Organize, plan, and provide multiple training opportunities for mentors (counselors) each year so they can be prepared and fully equipped to lead.
- Regularly pray for the girls and counselors in GEMS Clubs everywhere.
All materials that are back ordered will ship as soon as they are in stock, but please note that special order shirts are subject to availability and may take 4 to 6 weeks before shipping.
Contact the Global Office with any questions. Call 616 241 5616 x 2 or email firstname.lastname@example.org
Pickup cost is 2% of the merchandise subtotal with a minimum charge of $3.50. Please allow 24 hours for us to prepare your order.
Pickup for US Clubs at our Grand Rapids Service Center. Hours Monday to Friday 8 – 4:30pm.
Pick up for Canadian Clubs at our Canadian Supply Center. Hours Monday to Friday 8 – 5pm. Please contact Janina email@example.com to arrange pick up.
The shipping cost is 10% of the merchandise subtotal with a minimum charge of $3.50.
For rush shipments, please email firstname.lastname@example.org after you place your order and include your order number when requesting a rush shipment. To help us ensure the order is delivered on time, please include the date you need your order by, and we will shop for the best rate for your rushed shipment. Additional charges will be added to your invoice.
A merchandise credit will be issued for goods returned in saleable condition within 45 days of the shipping date. For special order items returned, a $5.00 US, $8.00 CAD re-stocking fee will be charged.
Theme items are not returnable.