The Club Coordinator is the Primary Organizer for a GEMS Club.
Overview of Role
- Primary club organizer who recruits volunteers, creates a schedule and budget, orders supplies, and communicates with church/Christian organization to assure Membership Agreement is being fulfilled
- Serves as the team leader by fostering the development of warm, caring, supportive relationships among all volunteers
- Supports parents with ongoing communication and hosting events to engage families i.e. father-daughter nights, mother-daughter teas, etc.
- Ensures volunteers have the opportunity for training through GEMS ReFresh and the GEMS Conference
- Creates a supportive and prayerful atmosphere for all volunteers and girls
Club Coordinator Guide
For more help in effectively leading your club, be sure to review this guide.
Club Coordinator Facebook Page
Join this Facebook Group to share encouragement, ideas, questions, and stay up-to-date on all things GEMS.
Be equipped to be a great Club Coordinator. Check out the teachings Six Coaching Tips for Every Club Coordinator’s Clipboard, Help! We Need More Volunteers!, 7 Ways to Grow a Stronger Team, and 4 Tips to Raise all the Funds You Need.
Club Care FAQ
My church can’t afford GEMS materials. Is there support available?
We understand that not all churches or Christian organizations will always be able to afford GEMS curriculum. In response, GEMS offers the Adopt-a-Club program. This program allows clubs experiencing a time of financial blessing to assist those in a time of need. Magazine subscriptions and other curriculum are provided through this program.
If you are interested in adopting a club, contact the Global Office at (616) 241-5616 ext. 2 for more information.
What songs do you use for Club/GEMS Sunday?
Please visit our GEMS Sunday page on the website here for great ideas!
What do you do for GEMS Sunday?
How do you recruit counselors? Thank counselors?
Visit GEMS ReFresh for help on recruiting counselors, including Cindy Bultema’s session Help! We Need More Volunteers! You can be creative when it comes to thanking your counselors! Check out the Annual Theme Resource Book for ideas or Club Coordinators. Visit our Club Coordinator Facebook Group, where CC’s regularly share their creative ideas.
What do you do for your Christmas party?
Check out the Annual Theme Resource Book for great ideas for a GEMS Christmas party.
What do you do for season kickoff/closing?
Check out the Annual Theme Resource Book! Lesson One includes many great ideas for kickoff night. In the Monthly Fun Nights in the Theme Resource Book for a great closing night program.
What do you do for year end/parent fun night?
Check out the great end of year fun nights included in the Annual Theme Resource Book. The evening includes a devotional, and ideas for each age group to show what they’ve learned throughout the year.
How do I sign up my parents for SHINING Beyond the Pages?
You may direct parents to sign up for SHINING Beyond the Pages (the parent email that is sent with each issue of SHINE brightly Magazine) here.
Where did the theme banner go?
A volunteer previously made GEMS banners for clubs who requested it each year. After years of service, she has retired from making banners. Clubs are free to make their own banner this year. Or checkout our Annual Theme materials for a Theme Poster.
How do you display your badges?
There are many options to display your badges! Within the GEMS Store, we sell scrapbooks, blue scarves, and white scarves. Some clubs choose to display badges on tote bags or find their own creative way to display badges.
I don’t have a DVD drive on my computer, how do I access the theme resources?
If you do not have a DVD drive on your computer, we can share the theme resources with you digitally. The link to the resources online is included in your Theme Resource DVD sleeve. If you have lost that link, please call us at 616.241.5616 ext. 2 or email firstname.lastname@example.org.
Where do I find the Parent Letter, Monthly Activities, Pictures of the crafts, etc.?
The parent letter is included in the Theme Resource DVD. Monthly activities are included in the Resource Book, including monthly service projects and monthly fun nights. Pictures of the crafts are available on the GEMS Pinterest board.
Where do I find the Theme Song and Lyrics?
The Theme Song is on the Theme Song CD available here. We also have a lyric video available within GEMS ReFresh under Annual Theme. If you purchased the Annual Theme Starter Kit, a link for the lyric video was included in your kit.
Where do I find Object Lesson/Devotional and Bible Lessons?
The Object Lesson/Devotionals are found in the Annual Theme Resource Book under Introduction (Large Group) for each week’s lesson. The girl’s Bible lessons for the Annual Theme are contained within each issue of Sparkle and SHINE brightly Magazines and are called Life Lessons. The Counselor Helps for the Bible lessons are found in the Annual Theme Resource Book under Bible Study (Small Group) for each week’s lesson (every other week for Awareness Level).
Where is the new logo? The Annual Theme logo?
How or what do you use to promote your club in your community? To parents?
Where do I find the offering form?
What is the dues rate? Where is a dues form?
Where do I update my counselor list?
We send a form to Club Coordinators each August that you may complete and return by the end of September. If you have lost your form or need to make additional changes to your subscriptions, please call us at 616.241.5616 ext. 2 or email email@example.com.
How do I get my password to update my counselor list?
We send each Club Coordinator their username and password on the counselor list that we send each August. If you do not have that list, please call us at 616.241.5616 ext. 2 or email firstname.lastname@example.org.
How do I update my bulk magazine subscriptions?
We send a form to Club Coordinators each August that you may complete and return by the end of September. If you have lost your form or need to make additional changes to your subscriptions please call us at 616.241.5616 ext. 2 or email email@example.com.